Club Night Guidelines

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Cellar

  • Visit Beer Services for more details about delivering your beer to the AHA cellar.
  • No more than 20 kegs per club are allowed into the AHA cellar for Club Night.
  • If your club wants to bring more than 20 kegs, your club is responsible for storing and delivering them to your booth.
  • There is no minimum number of kegs you need to bring to participate. As few as 2 or 3 kegs are plenty for one club.
  • Cellar labels for your beer are required for any beer stored by the AHA Beer Services team. Order labels.
  • Only kegs scheduled for educational sessions or the Knockout Party on Saturday are allowed back in the cellar.
  • Any kegs left in the cellar past 12:00 pm, Sunday, June 30 will be left on the OCC docks for pick-up. The AHA and OCC are not responsible for the security of leftover kegs.

Club Storage Room

  • Meeting Room C125 will be a storage area for clubs to store some equipment or decorations. This room will not be monitored by any security personnel.
  • The room will be accessible to clubs beginning Wednesday, June 27. Availability is first-come, first-served.
  • In order to access the room, please ask for a Brewers Association representative to unlock it for you at the registration check-in desk in Pre-Function C lobby.
  • Please note, many clubs are sharing it. The AHA is not responsible for any items left in this area.

Move-In & Booth Set-up

Date Day Time
June 29 Friday 10:00 am – 6:00 pm
  • Due to the shared space for Club Night with the Kickoff Party the night before, clubs will only be able to set-up on the day of the event.
  • This means clubs are expected to set-up all items for their booth, on Friday, June 29 and not before.

Load-out & Booth Tear-down

Date Day Time
June 30 Saturday 9:00 am – 12:00 pm
  • Clubs are only able to remove items they can carry from their Club Night booth on Friday.
  • No vehicles will be permitted on the loading dock on after 6:00 pm, Friday, June 29.
  • Vehicles will be allowed to pick-up materials/booth items on Saturday, June 30.
  • All items must be out of the Club Night hall by Noon, Saturday, June 30.

Booths

  • Each club has a 10’ x 10’ booth space. You may not build anything higher than 10′.
  • Your club’s booth will have an 8’ tall pipe and drape behind the booth. This metal pipe allows you to hang banners or other decorations behind the booth.
  • Tents are allowed, as long as they don’t encroach on your neighbor’s space. Play nice.
  • Please bring your own serving equipment, banners, costumes, tools, CO2, etc.
  • Your booth will also come supplied with an 8′ and 6’ draped and skirted table.
  • If you do not need a table, we will place it to the side or let another club use it.
  • Electricity is not provided. You may order electricity directly from the convention center. You will need to provide your booth number. More information about ordering power to your booth can be found on the Exhibitor Resources page.
  • Ice is provided.
  • Ice will only be distributed to leak-proof keg buckets. Check them before you pack them!
  • One keg bucket, pitcher and dump bucket is provided for every booth.
  • Open flames and smoke machines are strictly prohibited in Club Night. We don’t want a visit from Fire Marshal Bill. Do we?
  • Be creative, but be respectful in your booth designs. Anything that demeans or is disrespectful of others may result in removal from Club Night.
  • Use the Club Night Checklist (.xlsx) before you leave home.

Food

  • Clubs are not allowed to bring in food samples for Club Night.
  • The AHA will purchase light appetizers for the event.
  • As always, we encourage attendees to eat dinner before the event starts.

Selling Merchandise

  • Clubs may bring in items to sell at their booths.
  • Clubs may not use the AHA or official conference logo without permission.
  • If referencing the conference, please use the official name “AHA Homebrew Con” and year “2018”.

Questions?

Matt Bolling | Matt@BrewersAssociation.org | 303.447.0816 x 184

 

Edited Jan 24, 2018