Club Night Guidelines

Sign-up is now closed. Please email Kathryn Porter Drapeau if your club is still interested in participating.

Cellar

  • See the Delivering Beer page for more details about delivering your beer to the AHA Cellar. More Info>
  • No more than 20 kegs per club are allowed into the AHA cellar for Club Night.
  • If your club wants to bring more than 20 kegs, your club is responsible for storing and delivering them to your booth.
  • There is no minimum number of kegs you need to bring to participate. As few as 2 or 3 kegs are plenty for one club.
  • Cellar labels for your beer are required for any beer stored by the AHA Beer Services team. More Info>
  • Only kegs scheduled for Seminars or the Knockout Party on Saturday are allowed back in the cellar.
  • Any kegs left in the cellar past 12:00 pm, Sunday, June 18 become property of the AHA.

Club Storage Room

  • There is a non-lockable area for clubs to store some equipment or decorations.
  • Please note, many clubs are sharing it.
  • The AHA is not responsible for any items left in this area.
  • Availability is first-come, first-served.

Move-In & Booth Set-up

Date Day Time
June 16 Friday 10:00 am – 6:00 pm
  • Due to the shared space for Club Night with the Kickoff Party the night before, clubs will only be able to set-up on the day of the event.
  • This means clubs are expected to set-up all items for their booth, on Friday, June 16 and not before.

Load-out & Booth Tear-down

Date Day Time
June 16 Friday 11:30 pm – 12:30 am
June 17 Saturday 9:00 am – 12:00 pm
  • Clubs are only able to remove items they can carry from their Club Night booth on Friday.
  • No vehicles will be permitted on the loading dock on after 6:00 pm, Friday, June 16.
  • Vehicles will be allowed to pick-up materials/booth items on Saturday, June 17.
  • All items must be out of the Club Night hall by Noon, Saturday, June 17.

Booths

  • Each club has a 10’ x 10’ booth space. You may not build anything higher than 10′.
  • Your club’s booth will have an 8’ tall pipe and drape behind the booth. This metal pipe allows you to hang banners or other decorations behind the booth.
  • This year, the drape will be alternating red and white.
  • Tents are allowed, as long as they don’t encroach on your neighbor’s space. Play nice.
  • Please bring your own serving equipment, banners, costumes, tools, CO2, etc.
  • Your booth will also come supplied with an 8′ and 6’ draped and skirted table.
  • If you do not need a table, we will place it to the side or let another club use it.
  • Electricity is not provided. You may order electricity directly from the convention center. You will need to provide your booth number. Check your email for a message with the subject line: Homebrew Con 2017: Participation Info.
  • Ice is provided.
  • Ice will only be distributed to leak-proof keg buckets. Check them before you pack them!
  • One keg bucket, pitcher and dump bucket is provided for every booth.
  • Open flames and smoke machines are strictly prohibited in Club Night. We don’t want a visit from Fire Marshal Bill. Do we?
  • Be creative, but be respectful in your booth designs. Anything that demeans or is disrespectful of others may result in removal from Club Night.
  • Use the Club Night Checklist (.xlsx) before you leave home.

Food

  • Clubs are not allowed to bring in food samples for Club Night.
  • The AHA will purchase light appetizers for the event.
  • As always, we encourage attendees to eat dinner before the event starts.

Selling Merchandise

  • Clubs may bring in items to sell at their booths.
  • Clubs may not use the AHA or official conference logo without permission.
  • If referencing the conference, please use the official name “AHA Homebrew Con” and year “2017”.

Questions?

Kathryn Porter Drapeau | Kathryn@BrewersAssociation.org | 303.447.0816 x 123

 

Edited March 1, 2016